The Kolehiyo ng Lungsod ng Dasmariñas (KLD) Attendance Monitoring System is deeply committed to protecting and respecting your personal privacy. This policy outlines our practices regarding the collection, use, processing, and safeguarding of your information in compliance with the Data Privacy Act.

1. Information We Collect

To ensure proper identification and system functionality, we collect and process the following categories of data:

• Full legal name, identification (ID) number, and official KLD institutional email address.
• Academic details, class schedules, and attendance tracking logs (including scan timestamps, entry status, and location verifications).
• Uploaded profile pictures and customized account preferences.
• Technical system metadata, including active session durations and basic access logs for security auditing.

2. Purpose of Data Collection

The data gathered within this platform is strictly utilized for legitimate educational, operational, and security goals, which include:

• Monitoring and recording accurate class attendance for enrolled courses and institutional activities.
• Generating analytical attendance reports and summaries for authorized faculty members and department heads.
• Maintaining system security, preventing identity fraud, and resolving technical discrepancies.
• Facilitating seamless communication channels between students, instructors, and system administrators.

3. Data Protection and Security Measures

We implement rigorous organizational, technical, and physical security protocols—such as password hashing, encrypted database architecture, and restricted role-based user permissions—to safeguard your personal information against unauthorized access, modification, disclosure, or accidental destruction.

4. User Consent and Rights

By registering or using the KLD Attendance Monitoring System, you acknowledge that you understand and consent to the collection and processing of your data as outlined in this policy. You retain the right to review your stored account details and report privacy concerns through official institutional channels.